Occupational Health and Safety Management Policy
(In Accordance with International Standards and Best Professional Practices)
Document Title: Occupational Health and Safety Management Policy
Document Code: OMA-IMS-OHS-01
Version: 3.0
Effective Date:
Review Date: Annually
Prepared By: Occupational Health and Safety Department
Approved By: Executive Management
Document Status: Controlled Document
1. Policy Statement
Omaintec AcademyUK is fully committed to establishing, implementing, maintaining, and continually improving an Occupational Health and Safety Management System (OHSMS) in accordance with the requirements of ISO 45001.
As a specialized academy in training and capacity building in the fields of Facility Management and Asset Management, the Academy recognizes its responsibility to provide a safe and healthy working and learning environment for:
- Employees and administrative staff
- Trainers and subject matter experts
- Trainees and participants
- Visitors and interested parties
- Contractors and service providers
The Academy is committed to preventing occupational injuries and work-related ill health, eliminating hazards, reducing risks, and promoting a proactive preventive safety culture across all training and operational activities.
2. Purpose
This policy aims to:
- Protect individuals from occupational injuries and illnesses
- Integrate occupational health and safety requirements into all training and operational activities
- Ensure compliance with applicable laws and regulations
- Support continual improvement and safety leadership
3. Scope of Application
This policy applies to all Academy activities, including:
- Training programs
- Practical workshops and technical demonstrations
- Online and hybrid learning
- Site visits and field-based training
- Conferences, seminars, and professional events
- Administrative and operational activities
- Internal and external training venues
4. References and Adopted Standards
The Academy’s Occupational Health and Safety Management System is aligned with the following international standards:
- ISO 45001
- ISO 9001 (to ensure integrated management system alignment)
- ISO 55001 (to integrate safety within the asset lifecycle framework)
5. General Principles
The Academy adopts the following principles in managing occupational health and safety:
- Leadership and accountability
- Risk-based thinking
- Prevention before correction
- Consultation and participation
- Legal and ethical compliance
- Continual improvement
- Integration of safety within the training process
6. Commitments
6.1 Legal Compliance
Comply with all applicable occupational health and safety laws, regulations, and statutory requirements within the Academy’s operational scope.
6.2 Hazard Identification and Risk Assessment
Identify hazards associated with training and operational activities, assess risks using an approved methodology, and apply the hierarchy of controls (elimination, substitution, engineering controls, administrative controls, and personal protective equipment).
6.3 Prevention of Occupational Injuries and Ill Health
Provide safe facilities, equipment, and learning environments.
6.4 Training Process Safety
Integrate health and safety requirements into the design and delivery of training programmes and practical activities.
6.5 Emergency Preparedness
Develop, test, and periodically review emergency response plans.
6.6 Competence and Awareness
Ensure all employees and trainers are adequately trained and aware of their OHS responsibilities.
6.7 Continual Improvement
Establish measurable objectives and periodically review OHS performance.
7. OHS Requirements at Different Levels for Omaintec AcademyUK
7.1 Academy-Level Requirements
- Establish and maintain an effective OHSMS
- Allocate adequate resources
- Ensure infrastructure safety
- Implement an incident reporting system
- Conduct internal audits and management reviews
7.2 Training Process-Level Requirements
- Conduct risk assessments prior to each training programme
- Deliver safety briefings at course commencement
- Ensure safe use of equipment and tools
- Monitor compliance with safety instructions during training
7.3 Trainer Responsibilities
- Provide safety instructions to participants
- Stop any unsafe activity
- Immediately report hazards
- Ensure proper use of personal protective equipment (PPE)
7.4 Trainee Responsibilities
- Comply with safety instructions
- Use equipment properly
- Report hazards
- Avoid unsafe behaviours
7.5 Training Venue Requirements
- Clearly marked and accessible emergency exits
- Functional fire detection and suppression systems
- First aid arrangements
- Electrical and mechanical safety compliance
- Appropriate housekeeping standards
8. Roles and Responsibilities
Entity | Responsibilities |
Top Management | Leadership and resource provision |
Academy Manager | Operational supervision |
Trainers | Implementation of safety requirements during training |
Employees | Compliance with procedures |
Trainees | Compliance with instructions |
Contractors | Adherence to Academy safety requirements |
9. Performance Monitoring
The following performance indicators are monitored:
- Accident and injury rate
- Near-miss reporting rate
- Risk assessment coverage rate (target: 100%)
- Emergency drill performance
- Safety training completion rate
- Audit findings and corrective actions
10. Related Documents
Supporting procedures include:
- Hazard Identification and Risk Assessment Procedure
- Incident Investigation Procedure
- Emergency Response Procedure
- Personal Protective Equipment (PPE) Management Procedure
- Contractor Safety Management Procedure
- Internal Audit Procedure
- Corrective and Preventive Action Procedure
11. Formal Approval
This policy is formally approved by the Executive Management of Omaintec Academy UK and shall enter into force from the date of signature.
Name: ____________________________
Title: Chief Executive Officer / Managing Director
Signature: _________________________
Date: _____________________________
Appendix (A)
Detailed Occupational Health and Safety Procedures Framework
- Hazard Identification Procedure
- Activity analysis
- Use of risk assessment matrix
- Updating the risk register
- Emergency Procedure
- Evacuation plan
- Assembly points
- Emergency contact numbers
- Annual evacuation drill
- Incident Investigation
- Immediate notification
- Root cause analysis
- Documentation of corrective actions
- Training Environment Control
- Equipment inspection before use
- Maximum occupancy limits
- Safe delivery of practical demonstrations
- PPE Management
- Identification of requirements
- Provision of equipment
- Monitoring proper use
- Contractor Safety Management
- Pre-qualification
- Review of risk assessments
- Supervision and monitoring